Advisors
A caseload that tells you where to start, a link students book from, and a brief before every meeting.
- → Plain-language search
- → A booking page for your office hours
- → Drafted meeting notes
NEW Academic advising, rebuilt around the student
Every student, on course.
Wondervisor shows advisors who needs them today and why, then helps them act in a click. Students book time on each advisor’s own page, in your school’s colors.
- Catch holds and missed registrations before deadlines
- No student left waiting for an advisor
- Runs on your campus, with your student data staying there
- Who needs you todayHolds, missing schedules and unregistered terms, surfaced for you.
- The whole story, fastA brief, a trail to graduation, and your last conversation.
- Advisors assigned overnightYour rules place every new student, and shared caseloads stay even.
- Yours, end to endCampus sign-in, your colors, and AI you control.
Explore · Plan · Achieve
An advising workspace that knows what matters today.
Four moments advisors live every week, and how Wondervisor handles each one.
01 · Find
Ask for the students you need, in plain English.
“Seniors not registered for spring.” “GPA under 2 with a hold.” Wondervisor turns the request into filters you can see and edit. No report builder, no exports, no guessing which checkbox does what.
- Every request becomes visible, removable filters
- Registration by term, holds, class year, GPA, credits, program
- Email, export, reassign or hand off the whole list at once
Try it: plain-language searchSample advisees · fictional data
Type your own. The demo understands class year, holds, registration for a term, GPA, credits, online and major, and filters as you type.
Turn on JavaScript to try the search demo.
Taylor Morgan
GPA 3.42
BS Biology · Junior · Full-time
Degree progress72 / 120 credits
- ✓ Fall 2026
- ✓ Spring 2027
- Summer 2027 · not yet
SUGGESTED TALKING POINTS
- Summer is open. Would courses help the pre-PT timeline?
- Check in on BIOL 3050 + CHEM 2261 and the work schedule
- Map the remaining 48 credits to a Spring 2028 finish
02 · Understand
Walk into every meeting already knowing the story.
Each student page opens with a brief: where they stand, what’s at risk, and what you talked about last time. Pick the talking points you’ll cover and Wondervisor drafts the meeting note for you to edit.
- Degree progress and a graduation projection at a glance
- Registration authorizations, holds and test placement in one place
- Notes and advisor history that follow the student
03 · Act
No student left waiting for an advisor.
When students land in a department queue, Wondervisor suggests who should take them: lightest caseloads first, inactive advisors left out. Review the plan, apply it in one click, and every caseload stays fair.
- Department queues and heads at a glance
- Suggested matches and Advising Center rebalancing
- Reassign or hand off with a full audit trail
Nursing & Allied Health
14 students waiting
Sample department · fictional data
Lightest caseloads first.
Turn on JavaScript to try the matching demo.
Book time withRenée ThibodeauxAcademic Advisor · Advising Center
Turn on JavaScript to try the booking demo.
04 · Meet
Office hours students can actually book.
Every advisor gets a booking page in your school’s colors. Set your hours once and share the link in email, your LMS or on your office door. Students pick a time that works, without the email back-and-forth.
- Weekly hours, meeting types and booking rules, set by each advisor
- In person, video or phone, shown in each student’s own time zone
- Busy times from your calendar and campus closures are never offered
- Open to anyone, or only your advisees through campus sign-in
Already have a scheduling tool? Keep it.
Choose it once in Admin. Every “Book time” button and advisor link goes there, and you decide whether advisors can pick their own.
- Microsoft BookingsSyncs
- CalendlySyncs
- EAB NavigateLink
- StarfishLink
- Google appointment schedulesLink
- Any booking linkLink
Automatic assignment
Every new student gets an advisor overnight.
Your advising center writes the rules in plain English: by program, credits, class level or admission type. Each night, Wondervisor checks every new and changed student against them, top to bottom, and assigns the advisor. No scripts to maintain, and no spreadsheet of who goes where.
- Shared caseloads stay even. Split a program across advisors. Whoever has the fewest advisees gets the next student.
- Test before you save. Try any student and preview tonight’s run with your changes.
- A health check that catches gaps. Programs no rule covers, rules that never run, and advisors who’ve left.
Assignment rulesFirst match wins · sample
- #1BS Nursing, on campus or online→ Shared by Colette, James & Yvette · fewest advisees first
- #2Psychology, up to 74 credits→ Marisa Castille
- #3Biology, under 75 credits→ Nadia Comeaux
- #4Undeclared, except Preparatory admits→ Grant LeJeune
- #5Preparatory admits→ Corinne Batiste
- #6No class level or credits yet→ Renée Thibodeaux
Everyone else waits in their department’s queue.
One place for everyone who guides a student.
Each role sees what it needs, from a single caseload to the whole campus.
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Advising Center leaders
See every guide’s caseload, balance them, and keep terms current.
- → Assignment rules in plain English
- → Caseload balancing
- → Term timeline
-
Department chairs
Match majors to faculty advisors and clear the waiting queue.
- → Suggested matches
- → Majors and faculty on/off
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Campus IT
Campus sign-in, branding, appointments and AI policy from one admin page.
- → SAML and OpenID Connect
- → Your scheduling tool, or ours
- → Write-only API keys
Your campus, your colors
It looks like your school, because it is.
Upload your logo and Wondervisor suggests a palette from it, checks every color for readability, and applies it across the app. Even the Wondervisor icon can take your colors.
AI, on your terms
Suggestions advisors review. Never decisions they don’t.
Every suggestion is a starting point an advisor can see, edit or ignore. Your administrators decide which features are on, which AI provider handles requests, and what student information is shared.
- Off means off. Turn AI off and student records never leave Wondervisor. Every page still works.
- Names stay home. Remove names, IDs and contact details before anything is sent.
- Bring your own provider. Use Wondervisor AI, or your institution’s Anthropic, OpenAI or Gemini agreement.
Try it: switch features offThe same switches administrators get. Watch the advisor’s screen below change.
WHAT AN ADVISOR SEES
Turn on JavaScript to try the AI switches.
Built for campus IT
Quiet to run. Careful with student data.
Readable and accessible
Every brand color is checked for contrast, and every screen works with a keyboard and screen reader.
Student privacy first
De-identify before AI, choose your provider, or turn AI off entirely. Built for institutions bound by FERPA.
Campus sign-in
SAML 2.0 or OpenID Connect with Microsoft Entra ID, Okta, Google Workspace or Shibboleth/InCommon. Test with your own account before anyone else is affected.
Keys stay secret
API keys and client secrets are write-only: saved once, never shown again, removable any time.
Calendars stay private
Booking pages read only when an advisor is busy. Event titles and details are never shown to students.
Every change on record
Reassignments and hand-offs keep a full advisor history on each student.
From kickoff to first advising day.
- Connect your student dataAdvisees, schedules, holds and authorizations from your student information system.
- Turn on campus sign-inConnect your identity provider, test it, then switch it on.
- Make it yoursYour logo and colors, and the scheduling tool you already use, or ours.
- Choose your AIPick the features and provider, or start with AI off.
Questions, answered.
How are new students assigned to advisors?
Your advising center sets assignment rules by program, concentration, credits, class level or admission type, and puts them in order. Each night Wondervisor checks new and changed students against the rules, top to bottom, and the first match assigns the advisor. Students no rule covers wait in their department’s queue. You can test any student and preview the night’s run before saving changes.
Can students book appointments with their advisor?
Yes. Each advisor sets weekly hours, meeting types and booking rules, then shares a personal link. Students pick a time, choose in person, video or phone, and get reminders. Advisors can open a meeting type to anyone or limit it to their advisees through campus sign-in.
We already use Bookings, Calendly or Navigate. Do we have to switch?
No. Choose your tool in Admin and every “Book time” button and advisor link goes there. With Microsoft Bookings or Calendly connected, booked appointments also appear on advisors’ Coming up lists and student records. You can let advisors pick their own tool, or turn booking off entirely.
Does booking work with our calendars?
Advisors using Wondervisor booking pages can connect their Microsoft 365 or Google calendar, so busy times are never offered and new appointments can be added automatically. Only free/busy is read; event titles and details stay private.
Do advisors have to use AI?
No. Administrators can turn AI off entirely or one feature at a time. With it off, student records never leave Wondervisor and every page still works.
Which AI does Wondervisor use?
Wondervisor AI is included. If your institution has its own agreement, you can use your Anthropic, OpenAI or OpenAI-compatible (including Azure OpenAI), or Google Gemini key instead.
How do people sign in?
With their campus account over SAML 2.0 or OpenID Connect: Microsoft Entra ID, Okta, Google Workspace, Shibboleth/InCommon and others. You test it with your own account before turning it on, and administrators keep a password fallback.
Can it look like our school?
Yes. Upload your logo, take the colors Wondervisor suggests from it or pick your own, set the page background, and optionally color the Wondervisor icon to match.
Does it work with our student information system?
Wondervisor loads advisees, schedules, holds and registration authorizations from your SIS through a scheduled import into staging tables on your own database server. Any SIS that can export that data can feed it, and we map yours during setup.
Where does Wondervisor run?
On your campus. Each institution hosts its own copy, so student records stay on servers you control and people sign in with your campus accounts.
How is student data protected?
Names, IDs and contact details can be removed before any AI request, keys and secrets are write-only, and you decide which provider, if any, receives requests.
See Wondervisor with your advisees.
A 30-minute walkthrough for advising leaders and IT. We’ll show your colors, your sign-in, a booking page, and how a term looks from an advisor’s chair.
Thanks!
We’ll email you to set up a time.